FOLLOW-UP COORDINATOR
Importance of Follow-Up
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As Follow-Up Coordinator you have the tremendous privilege and responsibility of following up those who attended. Personal follow-up after the show is crucial!
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People often assume that once the program is over and I have left town that the outreach is over. Actually, some of the most important work for our time together is just starting– follow-up
In addition to those who make decisions for Christ at the show. Some of those in attendance will request more information. Through the years I have received numerous letters and comments from people who began to be interested in spiritual things at my show, and then accepted Christ during a follow-up meeting.
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The following information assumes that you will be using the comment & connection cards, follow-up letters, and follow-up booklets supplied by me. However, much of this information can be helpful even if you do not.
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Here is the sequence of the follow-up process.
1. Those attending the show fill out a comment card.
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2. The cards are sorted after the show—if possible that night.
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3. Appropriate follow-up letters sent out – If possible that night.
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4. People are personally contacted.
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I. Distributing Follow-up Materials
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You need to get the letters out AS SOON AS POSSIBLE! It is best to get them out the night of the show. You should at least sort the comment cards and fill out the statistic report that night.
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Follow-Up Room
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Secure a private room (preferably in the same building but not backstage) to sort the comment cards and prepare the follow-up letters for mailing.
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Collecting The Comment/Connection Cards
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Determine that the Physical Arrangements Coordinator has arranged for pencils, buckets and ushers to distribute and collect the comment/Connection cards. You need these cards to determine who to follow-up. If he/she does not do his/her job, you will not have one.
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Supplies
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Miscellaneous Supplies
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Secure lap tops, pens, envelopes, labels, stamps, and other materials you need for sorting and mailing.
Follow-Up Letters and Booklets. The follow-up letters (there are samples at the end of this section) and booklets arrive with me the night of the show.
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Comment/Connection Cards
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Comment/Connection cards (sample at the end of this section) arrive with me the night of the show. Statistic Sheet. This also arrives with me the night of the show (sample at the end of section).
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IMPORTANT!
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When the equipment arrives at the facility, the first order of business is to get the equipment unloaded and onto the stage. After the equipment has been unloaded, I will be looking for someone to give the cards, letters, booklets, and statistic sheet to. At that time I will answer any questions you have, explain the differences in letters, etc. (Yellow for 1st time decisions and blue for re-dedications)
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I recommend that you use the same person(s) who just helped unload the equipment to pre-count the comment cards into the number of cards needed for each row in your facility.
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The actual distribution of the Connection Cards is the responsibility of your Physical Arrangements Coordinator. Work closely with him/her on this.
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Personnel
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Find people to help sort, stuff, and mail letters and cards immediately after the show.
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Procedure
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1. After the show, have the comment cards taken to the follow-up room.
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2. Initially separate the cards into four categories.
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R.C. – All cards that checked the prayed to receive Christ box, regardless of what else they checked or whether or not there is a name on the card.
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M.I.C – All cards that checked the More Information on becoming a Christian box but did not check the Received Christ Box.
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M.I.S.W.M - All cards that checked the More Information on Scott Wolf Ministries box but did not check the Received Christ Box. Give to me.
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R.D. - All cards that are checked indicating they re-dedicated their life back to Christ.
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No Boxes Checked – These are cards with names but no boxes checked. In the past some hosts have sent these people a letter and a booklet. This is up to you.
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No Names – These cards do not have names.
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Problem:
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The indicated response and actual response may not be the same. Although a person may place a check in the box indicating that he/she prayed to receive Christ for the first time, he/she may actually be rededicating his/her life to Christ. This often becomes apparent in the content of the comment.
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Solution:
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After the cards have been initially sorted into five categories (R.C., M.I.C., RD, no boxes, no names, and M.I.S.W) have someone quickly read the R.C. cards to assure that the person’s indicated response agrees with the actual written response. By their comments they may indicate that their response is more of a re-dedication rather than a first time commitment. Separate these cards into a sixth category – A.C. (Already Christian).
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Problem:
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I perform more than one night, people who attended and filled out cards the first night may come back the following night. This could mean they would get several letters from us with basically the same content.
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Solution:
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Keep the cards from the first night on file alphabetically for the second night. Look up each name and staple duplicate cards behind the first. This may also save time if you are conducting a data base and mail merge which would show up a duplicate.
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Do not throw any cards away that have names, no names or comments on them. All cards will eventually be sent to me.
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SAMPLE NEW CHRISTIAN LETTER
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Dear Friend,
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We are living in a time when millions of people throughout the world are looking for meaning and purpose in life. While searching for this meaning and purpose, many are turning to the world of illusion or supernatural influences such as witchcraft and life controlling substances to find a solution to this real need. It is my conviction that this reality can only be met through a personal relationship with Jesus Christ, the source of life itself.
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On the comment card you turned in following the show, you indicated your decision to put your trust in Jesus Christ. As this is the most important decision you will ever make. I would like to share some thoughts which are so vitally important. I wish I could share them with you in person.
First of all, remember that the word Christian means “Christ in one” therefore, becoming a Christian does not depend upon what you have done (being good, doing the best you can, going to church, reading your Bible and other commendable activities) but rather on what God has done for you. May I suggest that you read these verses from the Bible: John 1:12, John 3:16, Ephesians 2:8-9, 1 John 5:11-12, and Revelation 3:20.
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Second, a word of caution! Your personal relationship with Jesus Christ is not based on an emotional experience. Feelings come and go, but your relationship with Jesus Christ is based on your trust in God and His Word. Jesus Christ is trustworthy; so, you can know that when you invited Him into your life, He did come in, because He said He would! Once you have asked Him to come into your life, He promises: “I am with you always, even to the end of the age.” (Matthew 28:20).
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Third, the most adventuresome thing about the Christian life is getting to know the person you met – Jesus Christ. You know how enjoyable it is to spend time with a person whom you like – so it is with Jesus Christ. Your relationship with Him grows by spending time with Him. One way to do this is by read ing the Bible! A good place to begin is in the Gospel of John, the fourth book of the New Testament. Each day as you prayerfully read a part of the biography of the life of Jesus, may I suggest you keep in mind this question: “What does this tell me about the living, risen Christ who now lives in and empowers me for a life of peace, purpose and power?”
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Finally, in your area there are many people like myself who have discovered the daily relevance and excitement of a personal relationship with Christ. I have asked one of them to contact you to share some other important truths with you and to answer any questions you may have about your relationship with Christ.
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Sincerely,
Scott Wolf
Director/Scott Wolf Ministries
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SAMPLE NEW CHRISTIAN LETTER
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Dear Friend,
We are living in a time when millions of people throughout the world are looking for meaning and purpose in life. While searching for this meaning and purpose, many are turning to the world of illusion or supernatural influences such as witchcraft and life controlling substances to find a solution to this real need. Knowing Christ as Savior and Lord has certainly given us a new quality of life, and your knowing Him too gives your life the potential to be the best God has to offer you.
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I was glad you were able to attend the show. I have found many Christians who have asked the question, “How can I be sure that Jesus Christ is in my life?” You can know this on the basis of His promise. It does not depend on your feelings. Christ promised to come into your life if you simply asked Him to (Revelation 3:20). You can know on the authority of God’s Word that Christ lives within you and that you have eternal life.
Because of God’s forgiveness, in Christ you can have a real sense of freedom and peace in your life. Since Christ died to pay the penalty for all of your sins, and you have received Him, God now deals with you on the basis of what Christ did for you and not on the basis of what you can do for Him.
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Even though you have received Christ, you will find that you still do things that are wrong. Then how does improvement take place? It comes by agreeing with God that you cannot change yourself and by telling Him that you are willing to allow Him to change your attitudes and desires as He lives within you. Just remember that God loves you even more than you love yourself, and wants the very best for your life. Along with realizing this, you need to have a working knowledge of His Word, the Bible (Romans 10:17)
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Something else I might share with you is the importance of prayer. Prayer is simply talking to God. This does not mean we have to memorize prayers in order to pray. You can imagine how ineffective it would be if we always talked to our earthly fathers through memorized sentences. The same is true when you are talking with your heavenly Father.
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There are scores of people in your area who, like myself, who have discovered the daily relevance and excitement of a personal relationship with Christ. I have asked one of them to contact you to share some other important truths with you and to answer any questions you may have regarding the Christian life.
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Sincerely,
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Scott Wolf
Director/Scott Wolf Ministries
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